Official BCS Inventory Management System
Smarter Inventory Management System for Government
A centralized inventory management system for tracking, reporting, and managing government assets aligned with COA Circular 2022-004 and GAM Volume II.
Asset Lifecycle TrackingAudit-Ready ReportsRole-Based Accountability
25+
Report Templates
COA + GAM
Compliance Basis
PDF/XLSX
Export Formats
Features
Everything You Need for Government Asset Management
Purpose-built tools for Philippine government agencies to manage property, supplies, and reporting with full regulatory compliance.
6 Core
Modules
Multi-Role
User Scope
End-to-End
Workflows
Audit Trail
Traceability
Property Tracking
Monitor all government-owned assets with real-time inventory logs and accountability records.
Designed for accurate recording, approval visibility, and transparent lifecycle tracking.
Supply Management
Track supplies from procurement to distribution with GAM-compliant requisition workflows.
Designed for accurate recording, approval visibility, and transparent lifecycle tracking.
Report Generation
Generate COA-prescribed reports in PDF and XLSX formats ready for audit submission.
Designed for accurate recording, approval visibility, and transparent lifecycle tracking.
Role-Based Access
Secure multi-level access with department-level permissions and audit trails.
Designed for accurate recording, approval visibility, and transparent lifecycle tracking.
Analytics Dashboard
Visual insights into inventory levels, consumption trends, and procurement patterns.
Designed for accurate recording, approval visibility, and transparent lifecycle tracking.
COA Compliance
Built around COA Circular 2022-004 and GAM Volume II requirements from day one.
Designed for accurate recording, approval visibility, and transparent lifecycle tracking.
Supported Reports
All GAM-Prescribed Reports, In One Place
From procurement to disposal — every COA report type supported out of the box, ready for PDF or XLSX export.
PRPurchase Request
RISRequisition & Issue Slip
SCStock Card
PCProperty Card
IARInspection & Acceptance Report
ICSInventory Custodian Slip
PARProperty Acknowledgement Receipt
RSMIReport of Supplies & Materials Issued
RSMPReport of Supplies & Materials Purchased
WMRWaste Material Report
RLSDDPReport of Lost / Stolen / Damaged Property
PTRProperty Transfer Report
IIRUPInspection Report of Unserviceable Property
PRPurchase Request
RISRequisition & Issue Slip
SCStock Card
PCProperty Card
IARInspection & Acceptance Report
ICSInventory Custodian Slip
PARProperty Acknowledgement Receipt
RSMIReport of Supplies & Materials Issued
RSMPReport of Supplies & Materials Purchased
WMRWaste Material Report
RLSDDPReport of Lost / Stolen / Damaged Property
PTRProperty Transfer Report
IIRUPInspection Report of Unserviceable Property
IIRUPInspection Report of Unserviceable Property
PPELCPPE Ledger Card
RPCIPhysical Count of Inventories
RPCPPEPhysical Count of PPE
SPCSemi-Expendable Property Card
SPLCSemi-Expendable Ledger Card
RegSPIRegistry of Semi-Expendable Property Issued
ITRInventory Transfer Report
RRSPReceipt of Returned Semi-Expendable Property
RSPIReport of Semi-Expendable Property Issued
RPCSPPhysical Count of Semi-Expendable Property
RLSDDSPReport of Lost / Stolen Semi-Expendable Property
IIRUSPInspection Report — Unserviceable Semi-Expendable
CompileCompiled Report Packages
IIRUPInspection Report of Unserviceable Property
PPELCPPE Ledger Card
RPCIPhysical Count of Inventories
RPCPPEPhysical Count of PPE
SPCSemi-Expendable Property Card
SPLCSemi-Expendable Ledger Card
RegSPIRegistry of Semi-Expendable Property Issued
ITRInventory Transfer Report
RRSPReceipt of Returned Semi-Expendable Property
RSPIReport of Semi-Expendable Property Issued
RPCSPPhysical Count of Semi-Expendable Property
RLSDDSPReport of Lost / Stolen Semi-Expendable Property
IIRUSPInspection Report — Unserviceable Semi-Expendable
CompileCompiled Report Packages
25+report types · COA & GAM aligned · PDF & XLSX exportVersioned outputs with searchable report history
Audit-ready templatesBatch generationSubmission-ready exports
- PR — Purchase Request
- RIS — Requisition & Issue Slip
- SC — Stock Card
- PC — Property Card
- IAR — Inspection & Acceptance Report
- ICS — Inventory Custodian Slip
- PAR — Property Acknowledgement Receipt
- RSMI — Report of Supplies & Materials Issued
- RSMP — Report of Supplies & Materials Purchased
- WMR — Waste Material Report
- RLSDDP — Report of Lost / Stolen / Damaged Property
- PTR — Property Transfer Report
- IIRUP — Inspection Report of Unserviceable Property
- PPELC — PPE Ledger Card
- RPCI — Physical Count of Inventories
- RPCPPE — Physical Count of PPE
- SPC — Semi-Expendable Property Card
- SPLC — Semi-Expendable Ledger Card
- RegSPI — Registry of Semi-Expendable Property Issued
- ITR — Inventory Transfer Report
- RRSP — Receipt of Returned Semi-Expendable Property
- RSPI — Report of Semi-Expendable Property Issued
- RPCSP — Physical Count of Semi-Expendable Property
- RLSDDSP — Report of Lost / Stolen Semi-Expendable Property
- IIRUSP — Inspection Report — Unserviceable Semi-Expendable
- Compile — Compiled Report Packages
How It Works
Simple Steps to Get Started
From login to report generation — streamlined for government efficiency.
01
Log In with Your Credentials
Access the system using your department-issued account with role-based permissions.
02
Create & Manage Records
Input property, supply, and procurement data aligned to GAM-prescribed formats.
03
Generate COA-Compliant Reports
Export reports as PDF or XLSX, ready for submission and audit review.
Standardized encoding across offices
Faster approvals with clear accountability
Audit-ready files with complete traceability